Practice Assistant

Job Description

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is currently searching for a Practice Assistant for our client's Miami, FL office. This individual will support members of the Labor and Employment and Corporate teams so combined litigation and corporate transactional experience is a plus.

Essential Duties and Responsibilities:

• Type, proofread, format and edit correspondence, memoranda, agreements and other legal documents under time-sensitive deadlines; may assist with drafting of documents.
• Run conflict checks, prepare engagement letters and open new client and new client matters within our onboarding system.
• Calendar case-specific deadlines and coordinate court hearings, depositions, and mediations.
• Prepare documents for filing in State and Federal courts.
• Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
• Schedule appointments and meetings; make travel arrangements; set-up conference calls and video meetings.
• Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
• Prepare and submit expense/reimbursement reports.
• Improve efficiencies by utilizing software applications (Firm and practice-specific), expanding on knowledge and learning new applications and skills to achieve a higher quality and more efficient work product.
• Work as a team and in conjunction with Attorneys and Business Professionals in specified practice area(s) and office/Firm wide.
• Liaise with document services for all document production projects.
• Keep abreast of practice-specific laws, rules, processes and procedures.
• Effectively communicate with clients, colleagues, court personnel, and opposing counsel, as directed.
• Work individually and in collaboration with the attorneys to understand client concerns, ensure that clients are satisfied, and to build relationships of trust and reliability.
• Conduct basic research/analysis, as directed, including due diligence of companies and individuals.
• Other duties as assigned.

Required Education/Experience:

• A minimum of three years of experience as a legal assistant in a law environment, or comparable experience.
• High school diploma required. College degree a plus.
• Familiarity with entity formation, annual reports and related corporate documents, as well as filings on Florida Sunbiz.
• Knowledge and understanding of labor and employment litigation is a plus.
• Willingness to learn and operate in other practice areas, as needed.
• Prior use of a document management system (NetDocs) a plus.
• Proficiency with MS Word, Outlook, Excel, PowerPoint, Teams and Zoom.
• Ability to organize/prioritize workload and work in a fast-paced environment.
• Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.
• Ability to problem-solve and anticipate issues/problems.
• Strong attention to detail, initiative, and follow-through.
• Must have a positive-can do, team-oriented attitude.
• Ability to work independently, efficiently, and confidentially, and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
• Ability to work overtime, as needed.