The Firm is seeking exceptional bilingual (Spanish) candidates for the full-time position of Executive/Personal Assistant, part of the Administrative Team, reporting to the Office Manager. This person will be responsible for providing seamless administrative support to the Firms five partners. Candidates must be meticulous in all they do, bright, and intellectually curious, possessing strong interpersonal skills, a great work ethic, and pleasant demeanor with a desire to excel. The ideal candidate will have prior experience in a comparable role. In addition, the candidate must have the maturity to use discretion and diplomacy, and possess the ability to make moderately complex decisions in managing projects, and in implementing process improvements in a fast-paced and demanding environment. Candidates must also display flexibility, humility, and adaptability, as well as the ability to be proactive and take initiative.
A partial list of the Assistant's responsibilities includes:
- Managing partners calendars, scheduling meetings, making arrangements for both personal and business travel.
- Answering inbound communications and screening communications for priority.
- Various ad hoc requests including occasional errands.
- Schedule/coordinate appointments with vendors and home staff if needed.
- Responding to urgent, spot requests from clients.
- Working hand in hand with other Executive Assistants and other departments within the firm.
- Collaborate with the team on the upkeep of the office and ensure the daily operations runs smoothly.
Position requirements include:
- Candidates must have at minimum an Associate Degree (2 Year).
- 2 years of experience as a personal assistant, executive assistant or administrative assistant required.
- Must have knowledge of standard software packages and the ability to learn the company-specific software.
- English and Spanish fluency required, both written and verbal.
The compensation package includes competitive salary, bonus potential, and a robust benefits package, including health insurance.